AI intake for med spas with human approval

The real cost of a slow intake

• Med spa inquiries arrive by call, social message, text, and web form. The front desk is with a client.
• A new client who hears nothing for a day often books with another spa.
• One missed consult can be worth $150 to $800 in services. Slow replies lose repeat bookings too.

The full process map

• Capture the inquiry from the call, social message, text, or web form.
• Log the wanted service, past services, and preferred times.
• Send a fast reply with open appointment times.
• Collect the intake questions your spa requires for each service.
• Prepare the deposit step. A person approves the payment link before it sends.
• Book the visit and send a reminder before the appointment.
• Follow up with no-shows and offer one new time.
• Tell the owner about any inquiry that waits too long.

Approval boundaries

• The AI team member does the capture, the reply, the intake questions, and the booking.
• A person approves every price, every package, and every health question.
• Health and medical questions go to licensed staff before any reply sends.
• The owner sees one list of every open inquiry and its status.

A simple cost example

• A part-time hire to run this task costs about $2,400 a month.
• One AI team member costs $795 a month and works every month.
• It fits inside the software you already use. No new platform.
• If your use grows beyond the plan, Z4C asks before changing the service or price.

Common questions

• What if I get many messages? The team member sorts each inquiry and replies in order. It drops nothing.
• Which software does it use? It connects to the booking system, CRM, and message tools you already use.
• Is client data safe? A person approves anything important before it sends. You control who sees each record.
• Do I need new hardware? No. It runs on the tools you already have.

A note before you send anything

Evaluating Z4C? Do not send confidential, privileged, or health information during the evaluation. A one-page plan states exactly what data and software access the work needs before any work starts.

Related guides